answering services

5 Key Benefits Answering Services Have Over Voicemail System

Small and medium businesses do not have enough budget to install a new system to streamline customer interaction. Companies have been easily letting customer messages get to voicemail for years. However, this is not the case anymore. In today's competitive world, live answering services have a huge role in shaping your business' success. You can't ignore a call as it could be that one call that will change your fortune forever.

Having costs to spend on communication channels is one thing, but having a smarter option is something else. So, it is time to say goodbye to the voicemail system and empower your business with the latest phone support. This blog will highlight reasons why you need to prefer answering support over voicemails.

Phone Answering Services: What is It?

The rage for call support has increased significantly in recent years. What could be the reason behind businesses relying on these outsourcing solutions? These services provide trained professionals to take inbound calls as well as make outbound ones on your behalf. You get remote customer service agents to take care of your support channels.

Companies that experience a high volume of phone calls often resort to outsourced help to maintain both core and non-core tasks. It is more beneficial for small businesses as your growth depends on your customer satisfaction. Every lead counts, and how fast and comprehensively you handle that speaks about you as a business.

That is why call answering service is a must to stay available round the call and not let any lead go missing.

The Key Benefits of Answering Services Over Voicemails:

Listed are a few major benefits of a 24/7 answering service.

  1. Live Agent for Better CX
  2. Access Your Messages Easily
  3. Use as Your Business’ Extension
  4. Maintain Your Brand Value
  5. Run Your Business 24/7

1. Live Agent for Better CX:

Voicemails have been a crucial part of companies for their affordability and accessibility. However, this is the time you ditch this outdated system and invest in live phone support. You can't provide your customers with a remarkable experience without a trained rep. People do not prefer talking to a machine anymore and want to have a live agent on the other end. So, in the end, you get nothing but frustrated consumers.

Do you know that an agent makes about 52 calls daily on average? Can you spend the entire time doing that, or do you want to focus on your core activities? With outsourced phone support, experienced agents handle callers and address their queries and concerns in detail. As an effect, callers do not need to end up in a voicemail anymore and will potentially turn into a lead.

Remember that a machine can never compete with a human and provide a personalized CX that will woo your customers. So invest in phone support to increase your business.

2. Access Your Messages Easily:

Technology is introduced to make your life easier, not more challenging. However, that is not the case when it comes to a voicemail system. It requires a lot of manual effort on your end. It stores information that can be retrieved after you dial in to access the system and work through several prompts. Not only that, but you have to remember the contact information of the caller and jot it down somewhere. In addition, your support team will end up playing the message repeatedly to get it right. On top, scrambling through a lot of messages eats up a lot of your time, which can be best utilized to increase your business.

Accessing your messages is more effortless than ever with phone answering services. A skilled rep will always be available at your service by taking calls warmly and storing the contact information in the best way possible. You can transfer the data in no time. This saves a lot of time which you can use to improve the key business functions. This is one of the reasons why your business should give up on the obsolete voicemail system.

3. Use as Your Business’ Extension:

Do not think there is any difference between an in-house and an outsourced team. These reps are trained well to handle tasks the same as your internal employees. However, they come with multiple benefits, including fielding calls and noting down messages. Your outsourced reps can also schedule appointments, take and process orders, guide through a well-written script, connect calls with the concerned department, and more.

Do you believe that an answering machine will help in sales conversion? A live answering agent can efficiently convert your lead into a customer. Your service provider can act as an extension of your business. So, you receive more value than what a voicemail can do.

4. Maintain Your Brand Value:

Having an all-inclusive support team makes your business healthy. Those who just started out can benefit from the answering services to establish their position in the market. You receive a complete support plan that takes phone calls and leaves a remarkable impression on your prospects as well as your existing consumer base. If you have no name in the market, no one will reach out, no matter how good your products or services are.

Your brand can stay online 24x7 and build credibility with people. Your business grows when people have trust in it. So, building an excellent reputation is a must for businesses, and this is only possible through efficient phone support solutions.

5. Run Your Business 24/7:

Staying available round the clock requires more than your intention. You need to either hire an additional team that would look after the nighttime calls or pay overtime to your agents. It will cost you a lot either way. Also, your phone reps can fall sick or go on vacation, and you need to find someone to cover up for them. However, you also need to make sure that your customers can reach you whenever they want. This is only possible with call answering services without spending your entire budget.

Not only will your brand stay up and running, but you also get backup agents who will cover for others under any scenario. In addition to being present round the clock, your customers will not hear the “inbox full” message. Service providers have a lot of storage for the data and never put your caller into any frustrating situation. Your consumers get a uniform CX, regardless of the time or day. Some businesses work on the line and can have an emergency anytime, so outsourcing is the best option for them.

Boss the Market with Our Answering Services:

There is no doubt that your business needs to get rid of the voicemail system as soon as possible. However, you can’t just go with any outsourcing company as the market is crowded right now, and you need a reliable one on your team. Here at Phone Answering Service (PAS), we create a suitable phone support plan that accommodates your organizational needs.

Our reps will cater to your customers 24/7/365 without burdening your bank. We also have multilingual support for businesses that deal with international clients. Personalization is something we truly believe in and we allow our clients to tailor their service plans as they see fit. On top of that, you can also use our free trial to see how our operations align with yours. So, pick up your phone and bring the best phone agents on board for positive business results.